Qualifications
Education & Experience:
Bachelor’s degree.
5 years in an events management role with significant events management responsibilities with 7 years strongly preferred.
Experience with managing large multi-dimensional events preferred.
Knowledge, Skills and Abilities:
Excellent project management skills, ability to manage complex timelines and multiple projects.
Must be a collaborative selfstarter with a strong work ethic, and someone who enjoys working independently and as part of a team on multiple, large, and complex event projects.
Experience managing and coordinating complex projects that have multiple tasks with competing deadlines; set priorities and schedules and meet deadlines with a minimum of supervision.
Superior organizational skills: A work style that is thorough, accurate and detailoriented; the ability to follow through on projects with minimal supervision.
Excellent interpersonal, communication, time management, organization, and customer service skills.
Exceptional written and verbal communication skills, research, and editorial skills; ability to synthesize information and compose clear and effective prose.
Remains calm under pressure and fast changing environments and manages ambiguity and last minute changes well.
Discretion and sound judgment in situations requiring independent decisionmaking and in handling confidential and sensitive material.
Ability to strategize and conceptualize with the Executive Director on new ideas for events and be able to translate these ideas into specific action.
The ability to cultivate partnerships and to work with varied constituencies of the university including but not limited to: The President and Provost’s Offices, the Office of Development, the Department of Public Safety, Stanford faculty, students, staff, donors, and alumni, and the general public.
Knowledge of Mac based computing, Microsoft Office suite, and knowledge of cloud applications such as Google Docs and Forms and Adobe Creative Suite, Zoom.
Valid CA Driver’s License
Rarely lift/carry/push/pull objects up to 20 lbs.
Frequently perform desk-based computer tasks.
Frequently stand/walk, sitting, grasp lightly/fine manipulation.
Occasionally use a telephone.
Ability to work non-standard hours when required to ensure success of events and programs.
Position requires ability to move freely about facilities for scheduled meetings and other administrative tasks, along with the flexibility of working from various working environments on campus.
On-site management of activities during weeknights (as needed) and occasional weekend days at both indoor and outdoor facilities with potential exposure to weather elements.
Telecommuting schedule is an option and must be approved by supervisor.
Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University’s Administrative Guide, http://adminguide.stanford.edu/.
The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Employees may also perform other duties as assigned.
Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility.
Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job. Stanford is an equal employment opportunity and affirmative action employer.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.
I love that Stanford is supportive of learning, and as an education institution, that pursuit of knowledge extends to staff members through professional development, wellness, financial planning and staff affinity groups.
Nora Cata
School of Engineering
I get to apply my real-world experiences in a setting that welcomes diversity in thinking and offers support in applying new methods. In my short time at Stanford, I've been able to streamline processes that provide better and faster information to our students.
Phillip Cheng
Office of the Vice Provost for Student Affairs
Besides its contributions to science, health, and medicine, Stanford is also the home of pioneers across disciplines. Joining Stanford has been a great way to contribute to our society by supporting emerging leaders.
Denisha Clark
School of Medicine
I like working in a place where ideas matter. Working at Stanford means being part of a vibrant, international culture in addition to getting to do meaningful work.
Laura Lind
Office of the President and Provost
Join Stanford in shaping a better tomorrow for your community, humanity and the planet we call home.