83596 Requisition #
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Education & Experience:

Master's degree from an ALA-accredited library school or equivalent accredited degree, or a master’s degree in a related discipline in the humanities or social sciences with formal training in archival theory and practice.

One to two years' experience describing archival materials or rare library materials and demonstrated understanding of archival and rare materials and/or a background in twentieth and twenty-first century world history, politics, or culture strongly preferred.

Knowledge, Skills, and Abilities:

  • Demonstrated experience in applying current archival and special collections descriptive practices and principles, including DACS, RDA, LCSH, and/or DCRM(MSS).
  • Demonstrated knowledge of the principles of archival arrangement and description for personal papers and organizational records in many formats, including manuscripts, records, photographs, born digital material, newspapers, maps, books, posters, audio, film, microfilm, fine art, objects, and other materials.
  • Familiarity with EAD, XML, and other machine actionable metadata schema.
  • Ability to learn, analyze, and utilize existing and emerging metadata standards and practices associated with linked data.
  • Experience with or ability to learn archival or special collections information systems, such as ArchivesSpace.
  • High level of proficiency using PC-based applications (Windows, word processing, spreadsheets) and other computer applications (email, Internet, Integrated Library Systems); ability to keep up-to-date with emerging technologies.
  • Demonstrated ability to organize and prioritize work, with strong project management skills and the ability to use considerable judgment and initiative.
  • Effective at meeting deadlines, adjusting priorities, and working on multiple projects simultaneously.
  • Experience with or ability to learn processing of digital collections, data migration, digital curation, and mapping of metadata schema.
  • Experience with or ability to learn the preservation and descriptive needs of audio, video, film, and photographic media.
  • Demonstrated ability to work independently and collaboratively in a fast-paced environment with the flexibility to adjust to changes and reprioritizations.
  • Demonstrated consistent accuracy and attention to detail while maintaining a very high level of productivity.
  • Experience with, or ability to learn skills for the supervision and training archival assistants.
  • Excellent written, verbal, analytical, organizational, and interpersonal skills required.
  • Advanced subject knowledge of twentieth and twenty-first century world history preferred.
  • Strong preference for a working knowledge of at least one non-English language; other additional languages desirable.

Certifications and Licenses:

  • None


  • Constantly sit, perform desk-based computer tasks.
  • Work with books and in places that may be dusty.
  • Frequently twist/bend/stoop/squat, grasp lightly/fine manipulation, grasp forcefully, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds.
  • Occasionally stand/walk, reach/work above shoulders, writing by hand, kneel/crawl, climb (ladders, scaffolds, or other).
  • Rarely use a telephone, operate hand controls.
  • Must be able to push and maneuver a fully-loaded cart weighing up to 650 pounds that requires an initial push force up to 50 pounds. Ability to lift 40 pound boxes or bundles.

*Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.


  • May work in confined spaces and at heights 4-10 feet; be exposed to dust and mold; work extended hours, evenings and weekends.


  • Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients as well as with external organizations.
  • Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
  • Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu.

The Hoover Institution at Stanford University is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.

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