Archaeology Center Facilities Operations Manager- Onsite Opportunity

Archaeology Center Facilities Operations Coordinator
The School of Humanities and Sciences (H&S) is the foundation of a liberal arts education at Stanford. The school encompasses 23 departments and 25 interdisciplinary programs. H&S is home to fundamental and applied research, where free, open, and critical inquiry is pursued across disciplines. As the university’s largest school, H&S serves as the foundation of a Stanford undergraduate education no matter which discipline students pursue as a major. Graduate students work alongside world-renowned faculty to pursue and shape foundational research that leads to breakthroughs and discoveries that shed new light on the past, influence the present, and shape the future. Together, faculty and students in H&S engage in inspirational teaching, learning, and research every day.

Department/Program Description:
The Stanford Archaeology Center is an inter-disciplinary hub focused on innovative research and education in archaeology and heritage. As a separate inter-disciplinary and inter-departmental program, we value the way that the Center has the independence to bring together diverse interests across the natural sciences, social sciences and humanities.

Position Summary:
We currently have an opening for a Facilities Specialist 2 (FS2) to provide a full spectrum of services to support the Stanford Archaeology Center. Reporting to the Administrative Director, the FS2 is the face of the archaeology operations, technology equipment, and health & safety with direct oversight of the program’s equipment condition, tracking, building maintenance & management, and to assist staff with events. The FS2 also supports the Stanford University Archaeology Collections (SUAC) which is an integral part of the Stanford Archaeology Center.

An ideal candidate for the role will demonstrate exceptional organizational skills, strong written and verbal communication, ability to track and meet frequent deadlines, and reliable attention to detail. The Facilities Specialist must be able to manage time well, juggling many tasks at once, and enjoy liaising frequently with various campus building managers. We strongly value initiative and integrity, as well as a customer service mindset when supporting our faculty, staff and Center affiliates. Good professional judgment is essential, as the job entails a great deal of outward engagement with Center and campus managers, departments and programs, and the person who fills this role must be able to represent the Center well as a first point of contact for the Archaeology Center. Experience with Stanford administrative systems and familiarity with the university is a plus but is not strictly necessary.

A resume and cover letter describing your qualifications are required to be considered for this position. If you believe that this opportunity is a match for your knowledge, skills and abilities, we encourage you to apply. Thank you for considering this employment opportunity with the Stanford Archaeology Center.

This is a 100% FTE, continuing position.  This position will be based on the Stanford campus. 

CORE DUTIES:

·       Serve as property operations / maintenance point of contact for facilities' issues in assigned building(s), unit(s), lab(s); initiate work requests, monitor completion; manage maintenance and renovations budget; coordinate and monitor routine maintenance services completion (trash, utilities, custodial, pest control, long term preservation, inspections, grounds, landscapes, alarms, systems & equipment), suggest metrics, monitor and report related trends.

·       Perform condition assessments on appearance, equipment, or troubleshooting (formulated by another group, FSM), analyze results and decide status; identify and establish preventive maintenance plan; coordinate & integrate utility usage/optimization(monitor usage, gather info, provide recommendations, follow-up, shutdown requirements), analyze date and provide recommendations; coordinate, direct, inspect and approve contract work, third party vendors; identify, recommend & implement building operations & process modifications to the facility for increased productivity and/or cost reduction, manage related budget; coordinate maintenance logistics (to avoid faculty conflicts, events).

·       Handle property administration by troubleshooting, completing tagging, data entry & inventory; completing purchase orders, receiving; completing record keeping; establishing tracking system, gathering information and, information gathering and support for space allocation decision makers. Familiarity with archaeological and scientific research equipment (e.g., total stations, drones, microscopes, etc.) is ideal, but is not strictly necessary

·       Implement facility security programs by developing procedures/practices, distributing keys, providing building access, monitoring access records, assessing security infrastructure needs (security cameras, interlocks, alarms); and assessing and changing access schedules.

·       Complete project coordination by: performing the assigned tasks within department projects; acting as a project coordinator/liaison; and overseeing and executing projects (limited to small, local projects), including their organization, scheduling, budgeting, and implementation.

·       Serve as safety management coordinator by: correcting identified safety issues, performing root cause analysis, identifying and tracking corrective actions; tracking chemical inventory, disposal, hazardous waste; developing, coordinating, evaluating and ensuring compliance with disposal procedures in laboratory settings; developing and conducting safety training and/or new employee facility orientation; and maintaining and participating in emergency preparedness, recovery and business continuity coordination.

·       Coordinate communications services (network administration, desktop support, primary troubleshooting, and telephony liaison); provide updates, alerts, notifications to building occupants, including websites, phones; and oversee mailing services, shipping and delivery.

·       Coordinate space management and planning activities including analyzing moves for minimal disruption; move coordination; space inventory; space allocation tracking; specifying set-ups; maximizing space utilization; providing input into facilities renewal model; and capital plan implementation (as assigned).

·       May supervise assigned lower-level staff engaged in supporting the physical environment and building systems.

·       May train and supervise other staff, volunteers, student and temporary workers.

*Other duties may also be assigned.