Administrative Services Administrator 1

🔍 Department of Public Safety, Stanford, California, United States

📁: Administration

📅   : May 15, 2019 Post Date

📅   : 83116 Requisition #

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Minimum Education and Experience Required
Bachelor’s degree and three years of relevant experience, or a combination of education and relevant experience.

Minimum Knowledge, Skills and Abilities Required
• Demonstrated ability to prioritize work and to handle multiple tasks simultaneously.
• Demonstrated excellent organizational skills.
• Flexibility, ability to take initiative and ownership of projects.
• Demonstrated ability to handle sensitive issues and maintain confidentiality.
• Demonstrated ability to perform duties with a high level of professionalism, flexibility, discretion, judgment, diplomacy and tact.
• Excellent verbal and written communication skills, including editing and proofreading skills. Ability to interact with a diverse group of people.
• Demonstrated high-level administrative experience which includes advanced computer skills and demonstrated experience with office software and email applications (i.e., Word, Excel, InDesign, Adobe) and the ability to adapt to new technologies and processes.
• Friendly, engaging and courteous demeanor; excellent customer service and interpersonal skills.
• Ability to use sound judgment and independence in determining priorities.
• Ability to work in fast-paced environment and complete work in a timely and accurate manner.
• Demonstrated success in following through and completing routine tasks; ability to manage a varied work volume.
• Demonstrated ability to work independently as well as part of a team.
• Strong organizational skills and attention to detail.
• Desire to learn, accept and promote the Department’s Core Values.
• Familiarity with University policies and procedures, preferred.
• Possess and maintain a valid CA driver’s license.

Physical Requirements
• Constantly perform desk-based computer tasks.
• Frequently stand/walk, sit, grasp lightly/fine manipulation.
• Frequently use a telephone.
• Occasionally reach/work above shoulders, grasp forcefully, sort/file paperwork, lift/carry/push/pull objects that weigh 10-20 lbs.
• Rarely twist/bend/stoop/squat, kneel/crawl.
• Possess and maintain physical condition appropriate to the performance of assigned duties and responsibilities which may include sitting or standing for extended periods of time, sometimes in inclement weather conditions, and operating assigned office equipment.

* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.

Working Conditions
• Evening and weekend shift work may be required. Ability to respond to schedule adjustments, sometimes with little advanced notice.

Work Standards
• Interpersonal Skills: demonstrates this ability to work well with Stanford colleagues including senior staff members and clients and with external organizations.
• Promote a culture of safety: demonstrates a commitment to personal responsibility and a value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
• Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the policies found in the University Administrative Guide, the department General Orders, and applicable department policies and procedures.

Special Requirements
• Applicant must pass a detailed police background investigation including a search of local, state, and national files for criminal history.
• Must be able and willing to respond to and work large-scale special events as well as unplanned critical incidents, sometimes with little advance notice.
• All personnel working for the department are responsible for providing public safety services to the community. Personnel will be trained to perform duties outside their normal day-to-day responsibilities, such as dispatching and/or emergency call taking and/or special events logistics support, so they are able to provide support during emergencies and special events. Training includes familiarity with the Incident Command System.

Selection Process (specific order of the process is subject to change)
• Application
• Personal History Questionnaire (PHQ)
• Interview with Department personnel
• Extensive police background investigation
• Personal Interview with the Director of Public Safety

* Stanford Department of Public Safety does not pay the candidate for travel expenses associated with testing / interviewing, unless otherwise indicated by the department at the time of call for interview.
* Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.

Additional Information