Administrative Floater, Administrative Support Team, Stanford Law School

97141 Requisition #

Administrative Floater, Administrative Support Team, Stanford Law School

The Administrative Services Support Team at Stanford Law School, a premier administrative support unit, has an immediate opening for an Administrative Floater.  This position seeks an experienced administrative specialist to provide support for the various law school departments with general administrative needs. The purpose of this position is to provide support for backup needs due to excessive workloads, vacation or other personal leave.  The ideal candidate should be comfortable working independently with different groups and changing environments.  The successful candidate will also maintain a broad range of administrative and research duties, and is expected to work collaboratively with many departments within the Law School and externally to achieve a broad range of programmatic and academic goals. The position is part of the Administrative Support Team and reports to the Director of Administrative Support Services.

Stanford Law School, on the campus of one of the world’s leading research universities, offers unmatched opportunities. We are known for our collegial culture, which is intimate and egalitarian. In this close-knit community, collaboration and the open exchange of ideas are essential to life and learning. Students, faculty, staff, alumni — all support and inspire each other to explore, excel and contribute to the world through law.


  • Act on behalf of the supervisor, department manager, or chair in regard to establishing priorities and identifying and resolving problems that are administrative in nature.
  • Independent judgment for establishing priorities and identifying and resolving problems relating to faculty or department needs and competing deadlines.
  • Oversee and/or perform duties associated with scheduling, organizing, and operating complex conferences, seminars, and events, including arranging with vendors for services, overseeing the production and distribution of materials, administering logistics, and managing event within budget.
  • Compose and draft documents and correspondence for presentations, course handouts, grants, conferences, seminars, and reports; perform substantial editing and fact checking. Create, maintain, modify, and/or ensure accuracy of content in various unit documents, displays, reports, brochures, social media, and/or websites.
  • Plan and schedule calendar(s) with limited consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies.
  • Coordinate complex travel arrangements, both domestic and international, prepare itineraries, and obtain visas and other travel documentation needed. Create complex reports and spreadsheets which may utilize specialized software and systems.
  • Oversee and/or process a variety of complex financial transactions; produce, monitor, and reconcile budget statements; research, identify, and resolve discrepancies.
  • Research articles, topics, and case law using various internet search engines and research databases.
  • Troubleshoot technical requests for computer, printer or application problems; escalate issues to IT as needed.
  • Create complex reports and spreadsheets which may utilize specialized software and systems.
  • May lead staff or supervise day-to-day work of student and/or temporary workers, including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, reviewing work for quality and timeliness, and providing performance.

High school diploma and four years of administrative experience, or combination of education and relevant experience. Bachelor's degree preferred.
Knowledge, Skills and Abilities:

  • Advanced computer skills and demonstrated experience with Microsoft office suite, and email applications, as well as strong internet research and database skills.
  • Demonstrated success in following through and completing projects
  • Excellent organizational skills and attention to detail.
  • Strong verbal and written communication skills.
  • Excellent grammar, spelling, proofreading skills.
  • Excellent customer service and interpersonal skills.
  • Establish priorities and handle multiple time-sensitive projects.
  • Ability to take initiative and ownership of projects.
  • Ability to routinely and independently exercise sound judgment in making decisions.
  • Ability to gather, process, analyze and report information. Must be a creative problem solver.
  • Knowledge of computer-based research programs such as Lexis or Westlaw. Will be expected to gain working knowledge of Stanford systems, including Oracle, if not already proficient.
  • Dependability and strong commitment to professional development and process improvement.

Please submit both a cover letter and resume to be considered for the position.

Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.

Stanford is an equal employment opportunity and affirmative action employer and is

committed to recruiting and hiring without regard to race, color, religion, sex, sexual

orientation, gender identity, national origin, disability, veteran status, or any other

characteristic protected by law.

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