Administrative Division Director, Hospital Medicine

🔍 School of Medicine, Stanford, California, United States

📁: Administration

📅   : Jun 19, 2024 Post Date

📅   : 103678 Requisition #

The Department of Medicine, Division of Hospital Medicine, is seeking an Administrative Division Director to provide strategic direction for the administrative and clinical related functions for a complex division. The Division of Hospital Medicine is dedicated to providing exceptional impatient care, educating and training the next generation of physicians, and promoting discoveries through innovative research and technology. The Division consists of over 75 hospitalists in five different sections across multiple facilities, including Stanford Health Care, Stanford Health Care–Tri-Valley, and Stanford Health Care–Sequoia Hospital.

The Administrative Division Director (ADD) has a challenging and rewarding job working with an exceptional group of faculty and staff in a dynamic and friendly work environment. The ADD oversees and manages financial and administrative affairs of the Division consistent with standards of performance that ensure University School, SHC, and department business standards and objectives are met.

The ADD will assist and advise the Division Chief, ensure compliance in all functional areas (i.e., Finance, Human Resources, Research Administration, Clinical Administration, Facilities, Health & Safety, Education, and Faculty Affairs), and is responsible for achieving the goals of both the Department and the Division through effective long-range planning, program development and administration, policy formulation, financial management, supervision of administrative staff, human resources management including health and safety compliance, and space and facilities management. The duties of this position are typically split between 50% operational and 50% strategic. The ADD will be responsible for an operating budget of approximately $36 million.

Duties include:

Direct staff and provide leadership to achieve goals and vision of the division. Responsible for hiring and retaining staff, career coaching, personal development for direct reports and accountable for the performance of employees.
Establish and manage clinical programs including outreach agreements and recruiting for new faculty, clinical educators, and instructors. Provide financial leadership to clinical programs to maximize clinical profitability. Establish measuring systems and tools to determine productivity of outreach agreements.
Partner with Chief and DFA in working with Hospital(s) and Clinics in development of business and program planning; negotiate and monitor funds flow and productivity targets. Recommend and develop strategies for clinical cost accounting, revenue management and productivity reporting.
Represent the division’s needs in regard to research, clinical and service facilities; negotiate on behalf of the unit’s current and future needs with the school and hospital(s)/clinic administration.
May independently or in collaboration with human resources managers, direct faculty supervisors and managers in the interpretation and implementation of human resources policies, procedures and programs.
Independently initiate and create strategic plans for division. Make recommendations that may impact the unit's Clinical and research capabilities. Identify and resolve strategic issues of substantial significance that affect the overall functioning beyond the immediate unit, consult and advise Chief and DFA.
Interpret, implement and ensure compliance with academic and administrative policies and procedures within the unit. Recommend new internal policies, guidelines and procedures.
Ensure the financial success of the division. Oversee and/or manage the finances across all sources for the annual budget cycle, including developing, monitoring, analyzing forecasting and reporting. Coordinate with the hospital(s) budgeting process, negotiate funds flow agreements. May negotiate funding with the hospital(s) for programmatic needs along with the DFA.
Manage and coordinate grants and contracts for the division. Ensure compliance with institutional and external requirements.
Oversee staff in the management of all student, fellow, residency related activities and graduate program administration.
Establish business and administrative processes. Partner with faculty leadership on divisional and/or departmental affairs and advocate the unit's needs and goals to internal and external parties. Evaluate business processes and operational and/or financial effectiveness. Develop long-range business plans
Make recommendations for changes in staffing, facilities, health and safety compliance, finance, technology and/or administrative functions. Work with the DFA, Chief, Chair and /or Dean's Office regarding resources to support faculty activities and interests.

EDUCATION & EXPERIENCE (REQUIRED):

Bachelor’s degree and five years of experience in administrative and financial management, or a combination of education and relevant experience.

KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):

Demonstrated leadership and supervisory, planning and change management skills.
Excellent planning and organizational skills.
Excellent communication skills. Able to influence people, solve problems, troubleshoot, think creatively and resolve conflicts.
Advanced financial expertise in accounting budget planning, and financial forecasting.
Advanced expertise in grants and contract administration.
Advanced analytical and problem solving skills.
Strong knowledge of industry standards and/or regulatory requirements.
Strong negotiation and effective interpersonal skills.
Attention to detail and accuracy.
Advanced expertise in business and management computer applications and databases.
Subject matter expertise for area(s) of responsibility.
Ability to multi-task and manage deadlines.

PHYSICAL REQUIREMENTS:

Constantly perform desk-based computer tasks.
Frequently sitting.
Occasionally stand/walk, writing by hand, use a telephone, lift/carry/push/pull objects that weigh 11-20 pounds.
Rarely sort/file paperwork or parts, rarely twist/bend/stoop/squat.

WORKING CONDITIONS:

Occasional evening and weekend hours.

WORK STANDARDS:

Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu.

The expected pay range for this position is $147,000 to $183,000 per annum.

Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.

At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website provides detailed information on Stanford’s extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.

Why Stanford is for You
Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:

Freedom to grow. We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.
A caring culture. We provide superb retirement plans, generous time-off, and family care resources.
A healthier you. Climb our rock wall, or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.
Discovery and fun. Stroll through historic sculptures, trails, and museums.
Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more.

The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources at stanfordelr@stanford.edu. For all other inquiries, please submit a contact form.

Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.

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