Administrative Coordinator

🔍 Vice Provost for Undergrad Education, Stanford, California, United States

New

📁: Administration

📅   : 2 days ago Post Date

📅   : 108897 Requisition #

Job Title: Administrative Associate 3

Working Title: Administrative Coordinator

VPUE Unit: SIS

Location: 590 Escondido Mall, Hybrid (3 days/week on-site)

Job Code: 4098

Job Grade: F

Exemption Status: Non-Exempt, Full time, Continuing

Heralded as a hub of undergraduate innovation, the Office of the Vice Provost for Undergraduate Education (VPUE) creates and sustains meaningful interactions between students and faculty both within and outside the classroom. As a collaborative team member of VPUE, you have a unique opportunity to advance and support programs that touch and enhance the lives of every undergraduate student at Stanford. https://undergrad.stanford.edu

Stanford Introductory Studies (SIS) is a unit in the office of the Vice Provost for Undergraduate Education that manages required and elective academic programs for first- and second-year students: COLLEGE, Introductory Seminars, ITALIC, Education as Self-Fashioning, Structured Liberal Education, Sophomore College, Arts Intensive, and Summer Bridge. https://sis.stanford.edu/

SIS is seeking an Administrative Coordinator to provide administrative and operational support to our programs. As a member of the SIS business team and reporting to the Academic Affairs Administrator, you will provide administrative and finance support for SIS programs, including hiring student workers and processing financial transactions.

We are looking for an organized, detail-oriented, motivated individual with strong interpersonal skills. A successful candidate will have a strong background in juggling competing demands, tracking multiple deadlines, and priorities with the highest degree of professionalism, accuracy, and attention to detail. The Administrative Coordinator must possess excellent project management and communication skills, exercise sound judgement in a variety of different situations, and handle confidential/private information with discretion.

In this role, you will*:

Hire over 100 student employees to work in our programs annually. Guide on student employment policies and procedures.
Support the annual IntroSems curricular approval process for more than 200 courses that includes coordinating with colleagues across all seven schools.
In addition to Microsoft Office and Google Drive, learn and utilize specialized software and systems such as Airtable to track information provided by many different partners.
Anticipate and track tasks, deadlines, and associated action items and communicate updates with various stakeholders.
Provide financial support for SIS programs, including processing a variety of financial transactions. Uphold policies relevant to financial and administrative processes.
Perform duties associated with organizing events for the IntroSems program for faculty, staff, and/or students. May include scheduling space, making arrangements with vendors, ensuring compliance with university and SIS policy, and obtaining necessary resources and supplies.
Provide general administrative support for the unit including SIS meetings and events and day-to-day office operations.
Constantly perform desk-based computer tasks. Frequently sitting. Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds. Rarely twist/bend/stoop/squat, kneel/crawl.

*The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

To be successful in this role, you will bring*:

A high school diploma and four years of administrative experience, or a combination of education and relevant experience
Excellent organizational skills and attention to detail
Strong verbal and written communication skills
A desire to learn and comfortability with adapting to change
A proactive approach to problem-solving and project management
Ability to take initiative and ownership of tasks
Demonstrated ability to perform duties with a high level of professionalism, flexibility, discretion, judgment, diplomacy, and tact

*Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

In addition, our preferred requirements include:

Associate or Bachelor’s Degree
Experience in an academic environment
Advanced knowledge of office software and email applications; including PeopleSoft, Oracle Financials, Airtable, Microsoft Office Suite, Google Suite

Why Stanford is for You

Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our dedicated 17,000 staff. We seek talent driven individuals to impact the future of our legacy. Our culture and unique perks empower you with:

● Freedom to grow. We offer career development programs, tuition

reimbursement, or course auditing opportunities. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.

● A caring culture. We provide superb retirement plans, generous time-off, and family care resources.

● A healthier you. Climb our rock wall, or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.

● Discovery and fun. Stroll through historic sculptures, trails, and museums.

● Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more!

*-Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.

The expected pay range for this position is $39.20 to $45.56 per hour.

Stanford University provides pay ranges representing its good faith estimate of the salary or hourly wage the university reasonably expects to pay for a position upon hire. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location, and external market pay for comparable jobs.

At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (https://cardinalatwork.stanford.edu/benefits-rewards) provides detailed information on Stanford’s extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.

How to Apply

If you’re ready to work for an organization that nurtures diversity, respect, professional development and a comfortable work-life fit, we invite you to explore this opportunity and apply online. To be considered, please submit a cover letter and resume along with your online application. Your one-page cover letter should briefly describe your background and experience relative to this position’s responsibilities and qualifications.

Completed applications will be reviewed on a rolling basis beginning 5/29/26.

http://stanfordcareers.stanford.edu