Administrative Associate

To be successful in this position, you will need:

• • High school diploma and three years of administrative experience, or combination of education and relevant experience.
  • Proficient computer skills and demonstrated experience with office software and email applications.
  • Demonstrated success in following through and completing routine tasks.
  • Strong organizational skills and attention to detail.
  • Strong verbal and written communication skills.
  • Excellent customer service and interpersonal skills.
  • Ability to prioritize and multi-task.

In addition, our preferred requirements include: 

• • Ability to take initiative and ownership of projects.
  • Ability to routinely and independently exercise sound judgment in making decisions.
  • Experience with event planning.
  • Familiarity with Stanford University systems, policies, and practices.
  • Proficiency with Google Drive applications (Docs, Sheets, Calendar), experience with Microsoft Office applications (Outlook, Excel, Word) and Adobe Acrobat Pro, as well as demonstrated ability to learn new computer systems and applications.
  • Interest in learning about, understanding, and accommodating multiple organizational cultures.
  • Effective in finding answers in primarily on-line resource materials, such as Stanford’s Fingate. 
  • Capable of switching from tasks that require high attention to detail and ones where speed, with more room for minor mistakes, is the priority.
  • Comfortable with moving forward with tasks despite areas of uncertainty when major decisions are still pending.
  • Ability to write emails that make requests or explain administrative rules or requirements while still conveying warmth.
  • Ability to occasionally work overtime in support of major special events.
  • Willingness to briefly shift your work schedule to accommodate collaborators in distant time zones, such as Asia.
  • Ability and interest in growing to a more responsible position within the department.

PHYSICAL REQUIREMENTS*:

• • Frequently perform desk-based computer tasks.
  • Frequently sitting.
  • Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 20 pounds.
  • Rarely twist/bend/stoop/squat, kneel/crawl.

*  Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.

The expected pay range for this position is $26.92 per hour to $37.02 per hour.

Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.

At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (https://cardinalatwork.stanford.edu/benefits-rewards) provides detailed information on Stanford’s extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.

How to Apply
We invite you to apply for this position by clicking on the “Apply for Job” button.

*Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. Stanford welcomes applications from all who would bring additional dimensions to the University’s research, teaching, and clinical missions.