Administrative Assistant, Faculty Support Services

To be successful in this role, you will bring:

Our faculty’s research and teaching activities are constantly evolving, so we are looking for someone who thrives in a dynamic learning environment and approaches challenges and new assignments with enthusiasm, energy, and creativity. Administrative Assistants at the GSE interact with all levels of our constituents and play a key role in fostering a sense of community, inclusiveness, and service orientation. It is important that you can demonstrate professional decorum as well as an ability to communicate and build relationships across broad audiences. Ongoing success in the role will require a collaborative spirit, a commitment to your own professional growth and career development, and pride in your work and understanding of how it supports the overall mission of the school.

Minimum education and experience requirements include:

• High school diploma and three years of administrative experience (Bachelor’s Degree preferred) or a combination and relevant experience.
• Advanced computer skills with a working knowledge of applications such as Excel, Word, Google Suite, Project Management Software.
• Very strong interpersonal skills and a customer-service orientation.
• Excellent communication skills (verbal and written) are a requirement.
• Exceptional organizational skills and attention to detail.
• Ability to coordinate and manage multiple projects with competing priorities, meet deadlines and project plans with short- and long-term end dates. Demonstrated success in following through and completing projects.
• Ability to take initiative and ownership of projects, while still being open to new and creative solutions.

In addition, preferred qualifications include:

• Previous experience in an academic environment.
• Ability to coordinate and manage multiple projects with varying levels of complexity; meet deadlines and executive projects plans with short- and long-term end dates.

Physical requirements: 

• Constantly perform desk-based computer tasks.
• Frequent sitting.
• Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weight up to 10 pounds.
• Rarely twist/bend/stoop/squat, kneel/crawl.

Don’t meet every single requirement? At the GSE, we are dedicated to building a diverse, inclusive, and authentic workplace, so if you’re excited about this role but your experience doesn’t align perfectly with every qualification in the job description, we encourage you to apply anyways! Let us know in your cover letter how your experience makes you a strong candidate. You may be just the right person for this role or others in our school.

The expected pay range for this position is $27.40 - $34.00 per hour. Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.

Why Stanford is for You:
Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:

• Freedom to grow. We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.
• A caring culture. We provide superb retirement plans, generous time-off, and family care resources.
• A healthier you. Climb our rock wall or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.
• Discovery and fun. Stroll through historic sculptures, trails, and museums.
• Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more!

The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources by submitting a contact form.

Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.