Administrative Associate

🔍 Continuing Studies and Summer Session, Stanford, California, United States

📁: Administration

📅   : Dec 04, 2018 Post Date

📅   : 81372 Requisition #

Thanks for your interest in the Administrative Associate position. Unfortunately this position has been closed but you can search our 312 open jobs by clicking here.

Your responsibilities include:
• Performing all duties associated with event planning for DCI programming and meeting planning for DCI staff.
• Securing venues and caterers and serve as the point of contact.
• Timely response to inquiries for 30-35 DCI Fellows and Partners and to take appropriate action as required.
• Composing, formatting, preparing and distributing routine communications and materials.
• Providing accurate and timely processing of financial transactions.
• Maintaining office supplies and equipment, obtaining vendor quotes for DCI staff.
• May serve as the point of contact for general maintenance, health and safety, and facility concerns within the DCI department.
• Flexibility in completing any other assigned duties.

To be successful in this position, you will bring:
• A high school diploma and three years of administrative experience, or combination of education and relevant experience.
• Proficiency in computer skills and demonstrated experience with office software and email/calendar applications.
• Demonstrated success in following through and completing routine tasks.
• Strong organizational skills and attention to detail.
• Strong verbal and written communication skills.
• Excellent customer service and interpersonal skills.
• Ability to prioritize and multi-task.

In addition, preferred requirements include:
• Stanford administrative experience preferred.

Why Stanford is for You
Imagine a world without search engines or social platforms. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:
Freedom to grow. We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.
A caring culture. We provide superb retirement plans, generous time-off and family care resources.
A healthier you. Climb our rock wall or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.
Discover and fun. Stroll through historic sculptures, trails and museums.
Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more!

How to Apply
We invite you to apply for this position by clicking on the “Apply for Job” button. To be considered, please submit a cover letter and resume with your online application. Your one-page cover letter should briefly describe your background in the administrative field and provide examples of your experience with administrative processes and event planning, as well as your attention to detail, organizational skills, responsiveness and decision-making.

Additional Information