81741 Requisition #
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Education & Experience:

Master's degree from an ALA-accredited library school or equivalent accredited degree, or a degree in a related discipline in the humanities or social sciences with formal training in archival theory and practice. Two or more years' work experience with archival materials in analog and born digital formats required. A strong knowledge of 20th and 21st century world history preferred.

Knowledge, Skills, and Abilities:

  • Demonstrated knowledge of accessioning, appraisal, arrangement, and description of personal papers and organizational records in many formats including manuscripts, records series, photographs, born digital material, newspapers, books, posters, audio, film, microfilm, fine art, and objects.
  • Understanding of archival and library theory and practice, particularly the role and impact of acquisitions on library and archives activities. 
  • Experience with applying current cataloging procedures and principles as defined in RDA, MARC Bibliographic, Holdings, and Authorities formats, the Library of Congress classification system and subject headings.
  • Demonstrated experience in addressing acquisition issues and ethics, particularly with ownership problems and appraisal; firm understanding of intellectual property, copyright, privacy, and other access issues strongly preferred.
  • Ability to deal tactfully with donors and to manage sensitive material in a confidential manner.
  • Demonstrated ability to coordinate, schedule, and handle heavy and complex workloads using considerable judgment and initiative.
  • Strong ability to work effectively and collegially across departments, both within Hoover and across the university, and to organize and manage team-based projects.
  • Ability to plan, manage, and complete multiple, concurrent projects in a timely fashion.
  • Proven record of sound judgment, initiative, leadership, flexibility, and negotiating skills, with the ability to identify challenges and opportunities, engage others in their resolution, and recommend appropriate courses of action.
  • Excellent analytical and problem solving skills combined with attention to detail for complex, detail-oriented work. 
  • Flexibility to be organized, productive and effective in a dynamic environment, involved with a variety of simultaneous projects and workflows. 
  • Evidence of strong interpersonal and communication skills with the ability to lead a team environment, and excellent oral and written communication skills in English.
  • High level of proficiency using PC-based applications (Windows, word processing, spreadsheets) and other computer applications (email, Internet, Integrated Library Systems); high level computer competency kept up to date through continuous learning. 
  • Strong preference for a working knowledge of at least one non-English language; additional languages desirable.
  • Successful applicant will be asked to apply for US national security clearance to assist Stanford University Facility Security Officer in administering classified materials.

Certifications and Licenses:

  • None


  • Constantly sit, perform desk-based computer tasks. 
  • Work with books and in places that may be dusty.
  • Frequently twist/bend/stoop/squat, grasps lightly/fine manipulation, grasp forcefully, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds.
  • Occasionally stand/walk, reach/work above shoulders, writing by hand, kneel/crawl, climb (ladders, scaffolds, or other).
  • Rarely use a telephone, operate hand controls.
  • Must be able to push and maneuver a fully-loaded cart weighing up to 650 pounds that requires an initial push force up to 50 pounds. Ability to lift 40 pound boxes or bundles.
*Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.


  • May work in confined spaces and at heights 4-10 feet; be exposed to dust and mold; work extended hours, evenings and weekends.


  • Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients as well as with external organizations.
  • Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
  • Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu.

The Hoover Institution at Stanford University is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.

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